How Do I Format My Invoices?
This invoice template meets all the requirements for an official invoice and for VAT if you decide to register for VAT. Somewhere (the footer?) you need to show your full company name, registered office address and registration number if you are a limited company.
This looks ugly - hop over to the downloads page to get an excel version or even better, grab The Red Stuff Handbook and see it in glorious colour.
INVOICE
Invoice No. (give each invoice a unique number)
Invoice To: (usually the customer address or address of their payment team)
Supplied To: (supply address if different)
Invoice Date: (make the date clear)
VAT Reg No: (show your VAT number if VAT registered)
Purchase Order No: (add your customer’s purchase order number here
| For Project and Consultancy Services | Unit Price | Total |
|---|---|---|
| Delivery of 1 day xxxxxxxxx - 11th August 2010 | £ 100.00 | £ 100.00 |
| Project consultancy meeting - 12th August 2010 | £ 100.00 | £ 100.00 |
| Expenses (attach a breakdown for your customer) | £ 10.00 | £ 10.00 |
| Total Units | £ 200.00 | |
| Total Expenses | £ 10.00 | |
| Net Total | £ 210.00 | |
| VAT (17.5%) | £ 36.75 | |
| Balance Due: | £ 246.75 |
Checklist for an Invoice Template
- It says “INVOICE”
- Trading name (name the customer knows you by)
- Unique invoice number
- Supply address and invoice address if different
- Unit cost, units and total
- VAT shown separately and the VAT rate
- VAT number
- Total amount printed in bold and colour
- “Please pay by” message
- Ltd Co: Company name, registered office and registration number
- BACS details to assist electronic payment
Invoices printed in colour tend to get paid more quickly (according to some research by a colour printer manufacturer!)
